Meeting Details
September 10, 2015
6:30pm - 9:30pm
3 hr
Big Walnut High School Media Center
Purpose
Big Walnut Board of Education Meeting
1.
OUR MISSION:
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
2.
OUR VISION:
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student-focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Safe, respectful and welcoming environment
3.
DISTRICT GOALS:
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
4.
President
- Call to Order
- Pledge of Allegiance
5.
Roll Call
Minutes
Result: Approved
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
6.
15-108 Approve Minutes
Review and approve the Board meeting minutes of the August 13, 2015 Regular Board Meeting.
Minutes
Result: Approved
Motioned: Dr. Allison Fagan, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
7.
Recognitions
- Natalie Wallace, Student of the Month, Big Walnut Middle School
8.
Superintendent's Report
8.1
District Goal: Student Academic Achievement
- Academic Update
Minutes
- Mrs. Young provided an update on the 3rd grade reading guarantee; all of our students have met the guarantee. She thanked everyone for making the achievement possible.
- She shared that the Data Team went through every single student.
- The district will be moving to an on-line report card system for elementary students this year. We use standard based grading, there will not be the portal that shows all details but grades will be entered.
- She is so impressed with the high school administrators, they hit the ground running. Mr. Jados' focus currently is writing- he has contacted a coach and professor to work with staff and holding one-on-one meetings with every teacher so they can talk about where they are and where they want to go. Once this is implemented he will spread this to other content areas.
- Plans have been submitted to update the HS library. It will be used as a research facility and a space where students can collaborate and work.
- Dr. Fagan asked why we are changing the library. Mrs. Young shared that the movement is across the US. Books are no longer in demand for this age group. The Community Library is sitting in on these plans as well. The space will be used more for day- to-day projects and reports.
- Mrs. Young indicated that the MS is talking about partnering with Community Library so students can obtain library cards on their student ID's, which will allow them to download books onto their devices.
- Dr. Fagan questioned if the space would only allow for students to work together. Mrs. Young answered that there will be both quiet library space and collaborative space. There will still be printed books and on-line books. However, the large space can be used in a more resourceful way.
- Dr Fagan asked how reading data can be reviewed for every single student. Mrs. Young shared that the Data Team actually meets three times a year. It takes about two hours to go through approximately 100 students - line by line - high/low. We plan for what would work best for the students and what teachers would be the best fit. We do this for reading, math and behaviour. This makes it nearly impossible for one of our students to slip through the cracks. Mrs Pollock stated that if students are not placed in a group they may be on a "watch list" if needed.
8.2
District Goal: Improve Communication
- State of the Schools - November 5 at 6:30, Big Walnut Middle School
- Board Member Liaison to Schools Guideline Document- Mr. Brad Schneider
Minutes
- Mr. Brad Schneider stated that last month the board discussed the pupose of a building board representative. All board members agree that the reps serve a purpose and make a positive impact. There are four items of responsibility:
- relationship with principal
- attend one PTO meeting per semester
- communicate accomplishments
-
attentive and aware of things that go on to bring to other board members attention
8.3
District Goal: Planning for Growth
- FTE Report
- Enrollment Study
Minutes
- Mr. Mark Cooper presented the FTE report, passed out documents and answered questions
- Mrs. Pollock shared the updates from the Enrollment Study. She thanked Lenny for the nice job he has done.
9.
Treasurer's Report
9.1
District Goal: Financial Responsibility
- July Monthly Report
- Board Budgeting Philosophy Discussion
10.
15-109 Selected Board Policies
It is recommended the Board approve the following policy (second reading):
- 2413 - Career Advising (New)
Minutes
Result: Approved
Motioned: Dr. Allison Fagan, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
11.
School Board Items of Interest or Discussion
Minutes
- Ms. Wecker shared that on September 19 the girls soccer team will play at Crew Stadium. They sold enough tickets to pay for the game to be free for everyone. The theme of the football game on Friday is USA. The homecoming is in the planning stages. Challenge Day is scheduled for October 13 & 14. The 5K for Sydney Hatfield will be held on Sunday. She shared how excited the student body is about the new administration at the high school. Each student has been assigned a spot to appropriately decorate in the Senior lot.
- Dr. Fagan stated she is excited about the return of PLC time at the high school. She has heard alot of positive comments. Mr. Jados will be creating a PTO at the HS. The first meeting of enterested inidviduals will be Monday the 14th at 6:30 in media center. She shared the number of conversations with tennis and band parents about concerns regarding the tennis courts at the high school and using courts at middle school instead. The high school courts are not playable. Parents and students have been patient and understanding about the bigger picture of the district. Bleachers were installed, at the request of the students, in order to feel more like a high school court. She shared that she feels Mr. Hoffman, principal at SOU is doing a great job. Mr. Hoffman has instituted the 7 habits of healthy kids for whole child education. She acknowledged the work done by the Insurance Committee - zero percent increase on insurance premium.
- Mr. Wecker announced that on Sept. 17 HSE will be celebrating Constitution Day and Super Hero Day. He thanked the Economic Development Committee for their work, they will be making decisions based on the Enrollment Study
- Mr. Schneider has spent time in the BWE office and noticed how much the students love going to school. Even when a child is ill they want to stay - this speaks highly of the entire staff. He shared that DACC is transitioning to consolidate campuses. He feels this might be a good time to have a meeting there or have a presence in the mix.
- Nicci shared an article about a basketball coach that had two players that were being considered for recruitement - one player was chosen but the other was not due to his twitter account. This is vital information for students to consider. OSBA is having an art contest, she will be working with the administrators for a submission. The 8th and 9th grade football and JV volleyball teams won.
- Mrs. Meyer hosted a Coffee Chat with the Superintendent, Treasurer and Director of Academic Achievement. It was a wonderful turnout and very positive feedback. She encouraged other board members to host one. She attended the football game last week, the band did a great job - she loved that they played Uptown Funk. The Rage Cage was singing and the crowd was very involved. She thanked the elementary principals for the shirts for the Board. Cheryl Ryan from OSBA presented this summer for a board work session. The board identified several items that they thought they wanted to work on, there is not enough time during regular meetings. The board is discussing if they would like to have a special meeting every other month. She would like to have the board on the same page with Google Docs. If the decision is to move forward she feels it would be beneficial to obtain training.
12.
Public Participation
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation attached to the agenda.)
- Scheduled
- Non-Scheduled
Minutes
- no scheduled
- no non-scheduled
13.
Business Item
13.1
15-10
It is recommended the Board approve the proposed United Healthcare medical and prescription rates for 2016.
Minutes
- consent 13.1 & 13.2
Result: Approved
Motioned: Mr. Andy Wecker, Board Vice President
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
13.2
.
It is recommended the Board approve the Delta Dental proposed dental rates for 2016.
Minutes
- consent item 13.1 motion 15-110
Result: Approved
13.3
15-111
It is recommended the Board approve the Annual Appropriations for Fiscal Year 2016 in accordance with Sections 5705.38 and 5705.39 O.R.C.
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
13.4
15-112
It is recommended the Board approve the contract to provide transportation services to pupils between Big Walnut Local School District and Tristar Transportation Co.
Minutes
- consent 13.4-13.7
Result: Approved
Motioned: Mr. Andy Wecker, Board Vice President
Seconded: Mrs. Nicci Hess, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
13.5
15-113
Dr. Fagan recommended the Board remove items 13.7 & 13.8 from the 13.4 consent, motion 15-11.
Minutes
Result: Approved
Motioned: Dr. Allison Fagan, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
13.6
.
It is recommended the Board approve the service agreement between Scotts Lawn Service and Big Walnut Local School District in the amount of $19,725.00 to include spring and fall 2015.
Minutes
- consent 13.4 motion 15-112
Result: Approved
13.7
15-114
It is recommended the Board approve the Houghton Mifflin Harcourt Curriculum for 5th through 8th grades (Go Math), Algebra I, and Geometry.
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
13.8
15-115
It is recommended the Board approve the following donations:
- $52.10 donated to Big Walnut High School, donated by Ryan Dunlap (Principal Fund #018-9001)
- $52.10 donated to Big Walnut Middle School by Ryan Dunlap (SOAR Fund 001-2173-460-002)
- $150.00 donated to Big Walnut Middle School, donated by Brady Hicks (SOAR Fund 001-2173-460-002)
- $125.00 donated to Big Walnut Elementary School, donated by Target Corp. (Principal Fund 018-9005)
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
14.
Human Resource Items
14.1
15-116
It is recommended the Board approve the following Memorandum of Understanding between the Big Walnut Local School Board of Education and the Big Walnut Education Association agreeing that a bargaining unit member can accumulate a maximum of five personal days.
Minutes
- consent 14.1 - 14.8
Result: Approved
Motioned: Mr. Andy Wecker, Board Vice President
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
14.2
.
It is recommended the Board approve the status change from part-time to full-time for Amanda Isganitis, Big Walnut Middle School, Educational Assistant, effective August 13, 2015.
Minutes
- consent 14.1 motion 15-116
Result: Approved
14.3
.
It is recommended the Board accept the following resignations:
- Denise Stephens, 5 hour Food Service Worker, General Rosecrans Elementary, effective August 17, 2015 ( full-time bus driver contract remains in effect)
- Heidi Pallone, 3 hour Food Service Worker, Big Walnut High School, effective August 17, 2015 (full-time teaching assistant contract remains in effect)
- Gene Homan, 2.5 hour Food Service Worker, Big Walnut Middle School, effective August 24, 2015 (full-time bus driver contract remains in effect)
Minutes
- consent 14.1 motion 15-116
Result: Approved
14.4
.
It is recommended the Board approve a 90-day contract for the following classified employees:
- Lucy Rupert, 3.5 hrs/day, Food Service Worker, Big Walnut High School, step 0, effective August 31, 2015
- Becky Rockett, 2.5 hrs/day, Food Service Worker, Big Walnut Middle School, step 1, effective September 14, 2015
- Lisa Webb, 190-day contract, part-time (.5) educational aide, Big Walnut High School, step 0, effective September 14, 2015
Minutes
- consent 14.1 motion by 15-116
14.5
.
It is recommended the Board approve the status change for the following Food Service Workers for the 2015/2016 school year, effective August 17, 2015:
- Michael Hamilton, decrease to 2 hrs/day, Big Walnut High School
- Tammy Bolin, increase to 5 hrs/day, General Rosecrans Elementary School
- Chris Nance, increase to 3.5 hrs/day, Big Walnut High School
- Priscilla Welker, increase to 3 hrs/day, Big Walnut High School
- Norma Jean Springer, increase to 2.5 hrs/day, General Rosecrans Elementary School
Minutes
- consent 14.1 motion 15-116
Result: Approved
14.6
.
It is recommended the Board approve the step revision for the following motions concerning co-curricular supplemental contracts:
Motion 15-61:
- Misty Lloyd-Matthews, Gymnastics Head Coach, group 3, step 3 to 13
Motion 15-102:
- Amy Read, PAC, group 7, step 2 to 1
Motion 15-92
- Dora Riggs, BWHS, LEO Club, group 7, step 0 to 2
- Maria Tarney, SOU, PAC, group 7, step 2 to 3
- Matt Wilson, SOU, PAC, group 7, step 2 to 1
- Dawn Norris, BWE, LPDC, group 7, step 2 to 3
- Andrea Clark, BWE, PAC, group 7, step 0 to 1
- Dawn Norris, BWE, PAC, group 7, step 0 to 1
- Jen Horman, BWE, PAC, group 7, step 0 to 1
- Lesley Cannell, BWE, PAC, group 7, step 0 to 1
- Sarah Badger, BWE, PAC, group 7, step 2 to 3
- Susan Monfort, BWE, PAC group 7, step 2 to 3
Minutes
- consent 14.1 motion 15-116
Result: Approved
14.7
.
It is recommended the Board approve the following co-curricular supplementals for the 2015-2016 school year:
- Kim Swansegar, BWE, PAC, group 7, step 0
- Nancy Crawford, BWMS, Art Club, group 7, step 8
- Craig Porter, BWMS, Band, group 7, step 11
- Lisa Huston, BWMS, Choir, group 7, step 11
- Mike McGann, BWMS, LA Dept. Chair, group 4, step 7
- Patricia Thompson, BWMS, LPDC, group 7, step 2
- Joseph Backs, BWMS, Math Counts, group 7, step 9
- Joseph Backs, BWMS, Math Dept. Chair, group 4, step 3
- Corry Schull, BWMS, PAC, group 7, step 3
- Kim White, BWMS, PAC, group 7, step 3
- Jenny Ainsworth, BWMS, Power of the Pen, .5, group 7, step 1
- Scott Bowden, BWMS, Power of the Pen, .5, group 7, step 2
- Keri Kotchounian, BWMS, Science Dept. Chair, group 4, step 6
- Patricia Thompson, BWMS, S.S. Dept. Chair, group 4, step 11
- Erin Barr, BWMS, Special Ed. Dept. Chair, group 4, step 7
- Lori Hayhurst, BWMS, Student Council, group 6, step 11
Minutes
- consent 14.1 motion 15-116
Result: Approved
14.8
.
It is recommended the Board approve a stipend of $160 for each Superintendent-approved staff member who leads a seven-week Eagle Extension Club for the 2015-2016 school year.
Minutes
- consent 14.1 motion 15-116
Result: Approved
15.
Scheduling of Next Board Meeting
Regular Board Meeting:
October 8, 2015
6:30 P.M.
Big Walnut High School, Media Center
16.
Executive Session
16.1
15-117
It is recommended the Board enter Executive Session to consider the employment of a public employee and to discuss confidential information related to negotiations with other political subdivisions regarding requests for economic development assistance.
Minutes
- meeting ended 9:20 p.m.
Result: Approved
Motioned: Dr. Allison Fagan, Board Member
Seconded: Mrs. Nicci Hess, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
16.2
.
It is recommended the Board exit executive session and the meeting ajourns.
Minutes
- Executive Session ended at 11:17 p.m.
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X | ||
| Ms. Madelyn Wecker | X |
