Meeting Details
November 19, 2015
6:30pm - 9:30pm
3 hr
Big Walnut High School Media Center
Purpose
Regular Board Meeting
1.
OUR MISSION:
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
2.
OUR VISION:
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student-focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Safe, respectful and welcoming environment
3.
DISTRICT GOALS:
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
4.
President
- Call to Order
- Pledge of Allegiance
5.
Roll Call
Minutes
- Mr. Wecker arrived at 6:38.
- Dr. Fagan absent.
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President |
6.
Approve Minutes
6.1
15-131
It is recommended the Board approve the minutes of the October 8, 2015 Regular Board meeting, the October 26, 2015 Special Board meeting and the November 4, 2015 Special Board Worksession.
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President |
7.
Superintendent's Report
7.1
District Goal: Improve Communication
- Holiday Adopt A Family
- 2016/2017 & 2017/2018 School Calendar
- Delaware County Foundation Grant
Minutes
- Thanked Linda Klamfoth for coordinating the Holiday Adopt a Family program.
- The next two year's calendars are attached to be reviewed for the first reading. The attorney looked at them to be sure the district was compliant with new "hour" schedule. Due to the Hartford Fair we will begin school the third week of August.
- Mrs. Meyer asked what determines the graduation date. Mrs. Pollock explained that the state mandates that seniors cannot be out more than 3 days prior to the last day of school.
- Big Walnut is very fortunate that we have an anonymous donor that approached the Delaware Education Foundation to make a donation for programming at Big Walnut. This will be used to create innovative spaces in the middle and high school as well as a student service day learning at the middle school - the donation was $65,000. The district is grateful and appreciates the donation!
7.2
District Goal: Planning for Growth
- Central Office Facility Update
Minutes
- Mrs. Pollock discussed the need for central office to leave the Intermediate School in order to make room for growth in student enrollment. We are looking at renovating the warehouse space at the Transportation facility into offices. She will be bringing more information to the board as things progress.
7.3
District Goal: Student Academic Achievement
- Harrison Street Building Presentation
- Harrison Street CIP Update
Minutes
- HSE students paraded into the meeting with the party cart in decorative hats, glasses to present awards to special people:
- Dr. Fagan for making our lives so much fun
- Mrs. Hess for committing extra time and fun things
- Mr. Schneider for supporting our schools
- Mr. Wecker for making good decisions
- Mrs. Meyer for being an overall amazing leader
- They showed a video about the party cart at HSE - students are chosen that have the following traits: great leader, great citizen and overall a great student.
- CIP update - staff focused on what they wanted to work on in their building; they came up with goals - 1. 80% of HSE students will meet all of their growth targets; 2. by the end of the school year they want 85% of HSE parents to agree or strongly agree that they are informed about classroom happenings; 3. by the end of the school year they want 100% of students at HSE to be publicly recognized at least 2 times for various successes - targeting social & emotional growth of each student.
- Mrs. Meyer asked, on the second point with only 75%, were changes made and if so what were they. Mrs. Castiglione indicated, yes, staff decided what to change to make sure they were cognizant and focused on this goal.
8.
Recognitions
8.1
.
- Colleen White, Big Walnut High School Student of the Month - Mr. Schneider
- John Wion, Harrison Street Elementary School Student of the Month - Mr. Wecker
- OSBA Student Presentation - Mrs. Hess
9.
Treasurer's Report
9.1
District Goal: Financial Responsibility
- Monthly Financial Report
10.
Selected Board Policy
10.1
15-132
It is recommended the Board adopt the following policy revision (second reading):
- 5112 Entrance Requirements (Bylaws & Policies - revision)
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
10.2
.
First reading of policy revisions:
- Policy 1130 - Conflict of Interest (Administration - revised)
- Policy 3113 - Conflict of Interest (Professional - revised)
- Policy 4113 - Conflict of Interest (Classified Staff - revised)
- Policy 1630.01 - FMLA Leave (Administration - revised)
- Policy 3430.01 - FMLA (Professional Staff - revised)
- Policy 4430.01 - FMLA (Classified Staff - revised)
- Policy 2461 - Recording of District Meetings Involving Students and/or Parents - (Program - revised)
- Policy 8420 - Emergency Situations at Schools (Operations - revised)
- Policy 8452 - Automated External Defibrillators (AED) - (Operations - revised)
- Policy 8500 - Food Services - (Operations - revised)
11.
School Board Items of Interest or Discussion
Minutes
- Ms. Wecker asked Mr. Jados if they could get a party cart. She announced the high school party is Little Women on Dec 3, 5 & 6. Change Chase is coming up it's a fundraiser to help adopt families - have adopted 4 families. Eagle Madness is November 28, first boys game is November 23, first girls game is canceled, canned food drive is complete, German Club is also doing canned food drive, and Physics class is trying to arrange a trip to Cedar Point (makes sense physics/rollercoasters). She passed out the first published newspaper in 6 years, probably will be a quarterly issue. They have had an online version in the past but first time they have had a written copy.
- Mr. Wecker participated in Challenge Day, he thanked Angie Stooksbury, staff members and the church for providing location. He took the building tour to see what is going on - he has come up with a way to explain individualized learning...he has determined the best way to explain it is to compare to scout troop, more of a coach than a teacher. The Glass Rooster Cannery has local foods; they will give 20% back to charity.
- Mrs. Hess announced that the BW Education Foundation will host another superbowl party at BW grill. The foundation is looking for new board member. If anyone knows anyone interested, please let her know. Looking for someone to get involved that has energy to bring to the group. The foundation has approved to bring back the Innovative Teaching Grants. The grant was last given out in 06-07. Proceeds from superbowl party will support the ITG. If teachers are looking for grants, inform them to apply.
- Mr. Schneider stated that events in Paris got him thinking about how lucky we are to have relationships with fire, sheriff and grateful to them. OSBA - learned more about schools that are capped on guarantee and BW is one. Be aggressive with state reps and talk about the systems they have put in place to help schools and not followed through.
- Mrs. Meyer thanked everyone for their hard work for a successful State of the Schools. It was great, heard nothing negative from anyone. She attended the OSBA conference where she was on a focus group and felt very grateful to be in BW. She thanked Mr. Jados for the work being done to educate/inform and help parents. Some topics being addressed are drugs and mental health. In Dr. Fagan's absence Mrs. Meyer announced that Dr. Fagan will be performing in "It's a Wonderful Life" performed by the Local Community Theater on Harlem Road. She provided information regarding dates and ticket prices.
12.
Public Participation
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation attached to the agenda.)
- Scheduled
- Non-Scheduled
Minutes
- None
13.
Business Item
13.1
15-133
It is recommended the Board approve the establishment of the Facilities Planning Board Committee.
Minutes
- Mrs. Pollock stated that we are grateful to be blessed with a community willing to jump in and help when we ask. Facility Planning Committee is operating as a Board Committee. This mean notifications and minutes must be provided - Dr. Fagan and Mr. Schneider will be the board reps. At this phase, we are looking at enrollment numbers, brainstorming scenarios and what are options to deal with 2,000+ students added to our enrollment in the next 10 years. Building process will take about 4 years. We will be nearly half way through the 10 year study by the time solutions are in place. Looking to present to the board in the spring in order to place a bond on the ballot in November.
- Mr. Wecker has been participating in all of the Economic Development and Facility Committee meetings and he feels it is heartening to see the number of people that come out to participate.
- Mr. Schneider mentioned that he looked around the room during the meeting and realized there were over $5,000 in professional services donated - if we were to put a dollar on the value of attendance.
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Andy Wecker, Board Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
13.2
15-134
It is recommended the Board approve the Resolution Declaring Transportation to be Impractical for Certain Identified Schools.
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
13.3
15-135
It is recommended the Board approve the 2015 Semi-Annual Bond payment:
- BNY Mellon - 421,006.88 - 2009 School Improv #BIGWAL09
- BNY Mellon - 135,000.00 - 2009 Various Purpose #BEGWAL09B
- BNY Mellon - 750,537.50 - 2009 School Improv #BWWAQSCB09D
- BNY Mellon - 612,981.25 - 2012 Refunding #BIGWAL12
- BNY Mellon - 199,203.13 - 2014 Refunding #BIGWAL14
- Huntington - 113,020.00 - 2015 Refunding
- Total $2,231,748.76
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
13.4
15-136
It is recommended the Board approve the following donations:
- $4,890.26 donated to BWMS, donated by BWMS PTO (Principal Fund 018-9002)
- $612.63 donated to BWMS, donated by BWMS PTO (Student Council Fund 200-9612)
- $278.50 donated to BWFFA, donated by BW FFA Alumni (BWHS FFA Fund 200-9330)
- $2,700.00 donated to BWHS Athletics, donated by Sunbury's VFW (BWHS Athletics 00-9500)
- $3,000.00 donated to BWHS Challenge Day, donated by Cosmetic & Plastic Surgery of Columbus (BWHS Challenge Day Fund 200-9271)
- $500.00 donated to BWHS FFA, donated by Lions Club (BWHS FFA Fund 200-9330)
- $180.00 donated to BWHS FFA, donated by Ohio FFA Foundation (BWHS FFA 200-9330)
- Outdoor Flag donated to SOU, donated by David Walk
- $66.50 donated to BWHS FFA, donated by Buffalo Wild Wings (BWHS FFA 200-9330)
- $250 Visa Card donated to BWLSD, donated by United Way
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Andy Wecker, Board Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
13.5
15-137
It is recommended the Board approve the following extended field trip:
- JV & Varsity Baseball Team, Coco Beach Spring Training, March 26 - April 1, 2016
Minutes
- Mr. Jados indicated there will be a minimum of 8 chaperones for 32 players, possibility of adding more. This includes 7 baseball coaches and head girls basketball coach. All have gone through background checks. Waiting on board approval to make a deposit. Will have an itinerary for each day and parent meeting to inform them of all details. The trip is mandatory because it will be 4-5 weeks into the season. Fundraising will take the burden off of the cost, which will be $600 a person. The team will be taking a motorcoach through the night.
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
14.
Human Resource Items
14.1
15-138
It is recommended the Board approve the following athletic supplementals for the 2015/2016 winter season:
- Jessica Simpkins, Girls Basketball Volunteer
- Mary Sanchez, .5 Assistant Cheer Coach (basketball season only), group 4, step 1
- Jeffrey Besozzi, Swim Coach Volunteer
Minutes
- Mr. Wecker motioned for consent agenda on 14.1 through 14.3.
Result: Approved
Motioned: Mr. Andy Wecker, Board Vice President
Seconded: Mrs. Nicci Hess, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
14.2
.
It is recommended the Board rescind the following portion of motion 15-116:
- approve a co-curricular supplemental for Joseph Backs, BWMS, Math Counts, group 7, step 9 for the 2015-2016 school year
Minutes
- Vote in 14.1 motion 15-138.
14.3
.
It is recommended the Board approve the following 90-day classified contracts:
- Jenny Elicson, .5 Educational Assistant (4 hrs/per day), Big Walnut High School, step 0, effective November 10, 2015
- Dawn Meier, Food Service Worker, Big Walnut High School, 3 hrs/day, step 0, effective November 12, 2015
- Lisa Webb, change in position from Big Walnut High School .5 Teaching Assistant to Hylen Souders Office Assistance 4 hours per day, 190-Classified Contract, step 0, effective November 2, 2015
- Mary Lee Taylor, Building Secretary/NPSS Clerk 1, 4 hours per day, Genoa Christian Academy, 260-day classified contract, step 3, effective December 1, 2015
Minutes
- Vote in 14.1 motion 15-138.
15.
Scheduling of Next Board Meeting
Regular Board Meeting:
December 10, 2015
6:30 P.M.
Big Walnut High School, Media Center
16.
15-139 Executive Session
It is recommended the Board enter Executive Session to consider the employment of a public employee, to consider the purchase of property for public purposes and to discuss confidential information related to negotiations with other political subdivisions regarding requests for economic development assistance.
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
17.
15-140 Adjourn
It is recommended the Board exit Executive Session and the meeting adjourns.
Minutes
Result: Approved
Motioned: Mrs. Nicci Hess, Board Member
Seconded: Mr. Andy Wecker, Board Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board President | X | ||
| Dr. Allison Fagan, Board Member | |||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mr. Andy Wecker, Board Vice President | X |
