Meeting Details
September 27, 2018
7:30am - 9:30am
2 hr
Big Walnut District Administrative Office
Purpose
Special
1.
Mission
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
2.
Vision
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student-focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Financial responsibility
3.
President
- Call to Order
- Pledge of Allegiance
4.
Roll Call
Minutes
- The meeting began at 7:31 am
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep |
5.
Board Members Items of Discussion
6.
District Goals
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
7.
Public Participation
This is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation, which is attached to the agenda.)
8.
Superintendent's Report
8.1
District Goals: Student Academic Achievement
8.2
District Goal: Improve Communication
8.3
District Goal: Planning for Growth
- New Elementary School Schematic Design - Bob Sewell, Gilbane, CM & Chris Dumford, VSWC, Architect
Minutes
- Mr. Sewell shared that the initial estimate came in at $15,711,680 construction costs for "sticks and bricks" and the construction manager and architect performed a reconciliation. After this, the district, construction manager, and architect performed additional value engineering to review what portions of the projected could still be cut or modified to bring the budget closer in line. He discussed options that save money and space that allows items to be added in if costs allow. They were able to shave $2,843,000 of off the estimate.
- Mr. Swartz noted that by utilizing a central energy plant there are efficiencies by reducing some redundant mechanicals on a campus. By consolidating the mechanicals, there can also be operational savings over the life of the buildings.
- It was discussed that we originally put 10% in as a contingency and as you go through the phases of designing you can begin to reduce the contingency and move it into actual construction costs as actual costs become known.
- Ms. Pollock asked how typical is it to have an overage at this point in the project?
- Mr. Sewell stated that a 45,000 to 65,000 square footage building is one of the most challenging buildings to build because you are not able to take advantage of economies of scale.
- Mr. Wecker asked how the off-site costs overage and the elementary school overage related to the project savings we are showing in the non-construction costs? He also asked, where would they like to be at this point?
- Mr. Sewell explained that we are not showing the HS it only includes the elementary. The difficult thing to understand is that materials have increased since the bond was passed. There are going to be difficult decisions moving forward. It is an advantage to keep the elementary on schedule. Vendors will be more competitive knowing that if they give a good price on the elementary they could get business from the high school.
- Mr. Dumford showed the board diagrams of how the value engineering changed the original look and design of the building. He showed that the two extra classrooms that were a "wish" if there was a budget for it were removed from the center of the structure and the building was shortened. Mr. Dumford also showed how the changes in the roofing and air.
- Mr. Sewell explained that additional concerns were the labor shortage in Central Ohio. He explained that The Ohio State University just introduced several billion dollars in construction projects, but we should be able to get out in front of bidding our projects. Another variable is our off-site costs, but we continue to have conversation on where we can provide some savings, such as seeing if we can have a variance on parking space dimensions and drive dimensions that could reduce paving costs.
9.
Treasurer's Report
9.1
District Goal: Financial Responsibility
10.
Business Items
10.1
18-153
It is recommended the Board approve the resolution of the schematic design stage submission for the new elementary school project.
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep |
10.2
18-154
It is recommended the Board approve the resolution contract for fire alarm system replacement at Harrison Street Elementary School.
Minutes
- Mr. Swartz explained that this is the full fire alarm replacement at Harrison Street that has been discussed. This was discovered as part of the security projects. We are proposing to hire the sub-contractor that had worked on the security projects. We could utilize another company to do this work, but it would likely come with extra costs. Ryco Electric has done the initial work, and the current design is under this company's license.
Result: Approved
Motioned: Mr. Brad Schneider, Board Member
Seconded: Liana Lee, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep |
11.
Schedule of Next Board Meetings
Regular Meetings:
October 11, 2018
7:30 a.m.
District Administrative Office
October 18, 2018
6:30 p.m.
District Administrative Office
12.
18-155 Executive Session
It is recommended the Board enter Executive Session to consider the employment/appointment of a public employee/official and to discuss confidential information related to negotiations with other subdivisions regarding requests for economic development assistance.
Minutes
- The board went into executive session at 8:41 am.
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Doug Crowl, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep |
13.
18-156 Adjourn
It is recommended the Board exit Executive Session and the meeting adjourns.
Minutes
- Mr. Schneider had to excuse himself from executive session at 9:15 am.
- The Board exited executive session and adjourned at 9:28 am.
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Liana Lee, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | |||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep |
