Meeting Details
February 28, 2019
7:30am - 9:30am
2 hr
Big Walnut District Administrative Office
Purpose
Special Board Meeting
1.
Mission
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
2.
Vision
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student-focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Financial responsibility
3.
President
- Call to Order
- Pledge of Allegiance
4.
Roll Call
Minutes
- The meeting began at 7:31 am.
- Mr. Schneider was not in attendance.
5.
District Goals
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
6.
Superintendent's Report
6.1
District Goals: Student Academic Achievement
6.2
District Goal: Improve Communication
6.3
District Goal: Planning for Growth
7.
Treasurer's Report
7.1
District Goal: Financial Responsibility
8.
Board Members Items of Interest
9.
Public Participation
This is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation, which is attached to the agenda.)
10.
Business Items
10.1
19-036
It is recommended the Board approve the Resolution Authorizing the Execution of an Amendment to Real Estate Purchase Contract.
Minutes
- Ms. Pollock explained the resolution is in order to allow the Board President, Treasurer, and Superintendent to execute the closing documents on the purchase agreement that was previously approved for the school site.
- Mr. Buskirk added that in addition there is an amendment where the owners have agreed to extend the contingency period for an additional 30 days at no charge if it is needed.
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Andy Wecker, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, Board Member | X | ||
| Mr. Brad Schneider, President | |||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Vice President | X | ||
| Julia Wood, Student Board Rep |
10.2
19-037
It is recommended the Board approve to amend the Gilbane Building Company Agreement to Establish a Guaranteed Maximum Price for the Mass Excavation and Site Utilities, Construction Manager Staff and Services (GMP #1).
Minutes
- Ms. Pollock discussed that at this point because of needing to remove trees before March 31st due to the Indiana bat, it is important that we begin our work and begin moving dirt and removing trees. If we are not able to remove the needed trees prior to March 31st, we would need to wait on the removal of trees until the fall of 2019.
- Mr Swartz provided a copy of the resolution and the GMP Amendment #1 and walked through how the resolution and contract are being approved but specific conditions are being set and need to be met or the contract will not go into effect. This is being done to address possible concerns of approving the contract prior to actually closing on the property.
- Mr. Swartz noted that after feedback from the facilities committee the following items were added or adjusted in the GMP #1 compared to the prior document reviewed by the Board in order to clarify responsibilities.
- In the ASSUMPTIONS AND CLARIFICATIONS section of Exhibit B, the addition of the following sentences were added to further clarify assumptions and responsibilities related to temporary roads and the maintenance of them. "It is anticipated that in future GMP packages the remaining utilities and asphalt paving will be included. All utilities will be installed prior to temporary roads. If the utilities are installed after the construction of temporary roads any repairs to the temporary roads will be at no cost to Big Walnut."
- In the EXCLUSIONS section of Exhibit B, the following point was added to clarify what the current GMP was providing for erosion control. "Any erosion control not shown on the drawings - we have included cost maintenance for the EPA permits and Storm-water prevention Plan."
- Upon further discussion, it was noted that the resolution had a transposed number in the final paragraph, but the amount on exhibit A of the GMP and the amount noted in the fifth paragraph of the resolution was correct at an amount of $7,286,231.00. The transposed number of $7,286,321.00 as noted in the resolution would be corrected to read $7,286,231.00.
- It was noted that the acres amount on the AIA Document A133 - 2009 Exhibit A identifying the project should be 103.501 acres not 103,521 acres. The board agreed that they would be approving the GMP Amendment #1 with this correction.
- Mr. Swartz shared that upon conversations with the construction manager, engineer, and our attorney, we are comfortable that all parties are aligned and all work is noted in the GMP #01 that the construction manager has bid and is needed to start the project. The resolution is drafted and the contract language has been amended to protect the district in the event certain conditions are not met.
Result: Approved
Motioned: Mr. Andy Wecker, Board Member
Seconded: Mrs. Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, Board Member | X | ||
| Mr. Brad Schneider, President | |||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Vice President | X | ||
| Julia Wood, Student Board Rep |
11.
Scheduling of Next Board Meetings
Regular Meetings:
March 14, 2019
7:30 a.m.
District Administrative Office
March 21, 2019
6:30 p.m.
District Administrative Office
12.
18-038 Executive Session
It is recommended the Board enter Executive Session to consider the purchase of property for public purposes and to discuss confidential information related to negotiations with other subdivisions regarding requests for economic development assistance.
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Andy Wecker, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, Board Member | X | ||
| Mr. Brad Schneider, President | |||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Vice President | X | ||
| Julia Wood, Student Board Rep |
13.
19-039 Adjourn
It is recommended the Board exit Executive Session and the meeting adjourn.
Minutes
- The Board exited executive session at 9:01 am.
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Andy Wecker, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, Board Member | X | ||
| Mr. Brad Schneider, President | |||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Vice President | X | ||
| Julia Wood, Student Board Rep |
