Meeting Details
January 19, 2017
6:30pm
Big Walnut District Administrative Office
Purpose
REGULAR MEETING
1.
OUR MISSION
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
2.
OUR VISION:
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student -focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Safe, respectful and welcoming environment
3.
DISTRICT GOALS:
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
4.
President
- Call to Order
- Pledge of Allegiance
5.
Roll Call
5.1
Administration of Oath to Newly Elected Officers
Ms. Terri Eyerman, Treasurer, administers the oath of office to the newly elected President and Vice President of the Board of Education.
The newly elected President will now preside.
Minutes
Result: Approved
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
6.
17-014 Minutes
It is recommended the Board review and approve the minutes from the December 8, 2016 Special meeting and the December 15, 2016 Regular meeting.
Minutes
Result: Approved
Motioned: Dr. Allison Fagan, Board Member
Seconded: Mrs. Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
7.
Superintendent's Report
7.1
District Goal: Student Academic Achievement
- Academic Update
- Big Walnut Middle School Presentation
- Big Walnut Middle School CIP Update
Minutes
- Mrs. Pollocked thanked Mrs. Jen Wilson for helping run Aspiring Leaders in Mrs.Jen Young's absence - Mrs. Young will be returning from maternity leave on January 30.
7.2
District Goal: Improve Communication
- Central office Update
- Kindergarten Registration
- Eagle Examiner
7.3
District Goal: Planning for Growth
- Big Walnut Bond Issue
Minutes
- The district does not want to rush back on the ballot for many reasons. We want to obtain feedback from the community and have a scientific survey to be sure we are heading in the right diretion. If we went on the May ballot it would cost the district $50K/2K per precinct. This does not mean the need has gone away, it is still there, we just need to find a solution for the challenges as we begin the new year. Because GRE is at capacity we are looking at options such as shuttling kids, adding modulars, etc. Dr. Fagan wants to applaud the use of survey to get solid data. Collecting data is difficult, so she thanked Mrs. Pollock for bringing that resource to the board as a suggested strategy.
8.
Recognitions
- Maria Brehm, Student of the Month, Big Walnut Elementary School - Mr. Schneider
- Charlie Jaeger, Student of the Month, Big Walnut Middle School - Mrs. Hess
- OSBA School Board Recognition Month
9.
Treasurer's Report
9.1
District Goal: Financial Responsibility
- Monthly Financial
- FY2017 forecast/actual mid-year comparison
10.
Selected Board Policy
10.1
17-015
It is recommended the Board adopt the revisions (second reading) to Board Policy 8390 - Animals on District Property (Bylaws & Policies).
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
11.
Board Members Items of Interest or Discussion
Minutes
- Ms. Faust gave a summary of BWHS student activities and shared announcements.
- Dr. Fagan shared with the board her concerns regarding the presidential nominee for the State Board of Education. She has no admin experience, no understanding of policy, and lacks experience and knowledge about public education. She made phone calls to Senator Rob Portman 614-469-6774 and Senator Brown 614-469-2083
- Mr. Schneider agreed and supports Dr. Fagan's concerns. He also shared concerns over cost and waste at the college level. He had a conversation with Mrs. Sturtevant who is spearheading college readiness. He connected her with small businesses that are interested in hiring students and providing opportunities. Please contact Mrs. Sturtevent, the administrative office or any board member if you are interested.
- Mrs. Hess shared that the BWEF is working on scholarships for this year. She suggested students begin to work on the applications if they are interested in submitting.
- Mrs. Meyer congratulations to Mr. Wecker and Mrs. Scheider on the new positions on the board, it is nice to pass the torch.
- Mr. Wecker thanked Mrs. Meyer and Dr. Fagan for their service. He shared his outlook on the job as a board member. He agrees with Mr. Schneider and supports focusing on kids going directly into the workforce.
12.
Public Participation
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation, which is attached to the agenda.)
Scheduled: Ron Buxton
Minutes
Mr. Buxton discussed three items:
- Quality Profile stated that there were 950 college credit hours earned this year, saving families approximately $233,000 in tuition. He wants to know who he can talk to that gathered this information. He has concerns about a paper that was provided to his grandson by a teacher - wanted a reaction to it and would like to see a date and signature on it.
- He appreciates team meals from 7th and 8th graders moms but some of the food they are getting is not healthy and doesn't sit well with the players.
- Mr. Wecker referred him to Mr. Cooper and to MS building administrator.
No non-scheduled items for public participation.
13.
Business Items
13.1
17-016
It is recommended the Board approve the 2017 updated Big Walnut Local School District Summary Plan Description and Cafeterial Plan Document to be filed with Discovery Benefits.
Minutes
Result: Approved
Motioned: Dr. Allison Fagan, Board Member
Seconded: Mr. Brad Schneider, Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
13.2
17-017
It is recommended the Board approve the full-day kindergarten registration fee of $175.00, per month, for the 2017/2018 school year.
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
13.3
17-018
It is recommended the Board approve the agreement between Big Walnut Local School District and Allerton Hill Consulting, LLR for communication services.
Minutes
- Mrs. Pollock shared that when she started her eight years ago we had a communication position. Due to the RIF's we had to dissolve the position and we have not been able to restore. We have been hodgepodging the position with people trying to fill in and help. In addition, we no longer have a local paper that is delivered to every house anymore. The district is very different than it was eight years ago and so these variables create quite a challenge in communication. It is important for us to keep our community informed and we need someone who is skilled in doing so, someone who can determine what is important and how to share. Hiring Allerton-Hill is so much more cost effective than filling the position at this time. In comparison to having the position with modest increases and benefits, the communication position would be earning approximately $111,000. This is a way to obtain the expertise at a lower cost and obtain a stronger communication person that has the educational background. They work very closely with schools, have a vast amount of educational knowledge and come highly recommended - used by many central Ohio districts.
- Mr. Wecker asked if we spoke to the other districts or how did we learn about them. Mrs. Pollock shared that they have presented at several Superintendent Leadership meetings she has attended. She did speak to Hilliard and Olentangy and others that utilize their service. She checked into using the ESC but everyone she spoke with and everything that she learned pointed back to Allerton Hill. They are very good, especially in the position that our district is and is moving toward.
- Mr. Schneider asked when the word "hodgepodge" was used, did that mean that district staff was doing the work. Mrs. Pollock answer was yes. She tried to be resourceful when coming in as superintendent and tried to do things that were free or very inexpensive and pulling resources from staff. Jen Young published our Quality Profile and did an excellent job; however, it took time away from instruction of her being our Curriculum Director. Jen Wilson and Jason Manley, our Instructional Coaches, have been involved in logos and infographics, which has pulled them away from coaching teachers. Kami, Jen Wilson and I actually editor the Eagle Examiner and write many of the articles.
- Mr. Scheider asked if we have qualified the hours. Mrs. Pollock stated that it adds up to approximately 3/4 of a position. We are not ready to bring back a full-time employee at this time
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mrs. Nicci Hess, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
13.4
17-019
It is recommended the Board approve the agreement between Big Walnut Local School District and Fallon Research & Communications, Inc. for survey services.
Minutes
- Mrs. Pollock stated that regarding the bond issue, the dynamics in our district with people moving in and different segments of the community being in a vortex we need to get a grasp on what the community really feels and their input on facility needs moving forward. Using a scientific method will help us obtain that information. Again, in making the decision to go with Fallon was based on research and recommendations.
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
13.5
17-020
It is recommended the Board approve the following extended field trip:
- 6th Grade Trip, Heartland Outdoor School, Marengo, Ohio, May 2 - 5, 2017
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mrs. Nicci Hess, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
13.6
17-021
It is recommended the Board approve the following donations:
- $204.79 donated to BWHS Yearbook, donated by Kroger Community Rewards (BWHS Yearbook Fund 200-9680)
- $236.00 donated to BWIS, donated by Galena United Methodist Church (BWIS Principal Fund 018-9009)
- $100 Visa Gift Card donated to BWHS to purchase winter coats, anonymous donation
- SMART KAPP Technology Device donated to BWMS, donated by BWMS PTO
- $480.00 grant donated to BWE & HSE, donated by Delaware Arts Festival Grant (Delaware Arts Festival Grant Fund 019-9122)
- $982.00 grant donated to BWIS, donated by Delaware Arts Festival Grant (Delaware Arts Festival Grant Fund 019-9122)
- $229.00 donated to BWIS, donated by Pay it Forward Store (BWIS Principal Fund 018-9009)
- $3,415.00 donated to BWHS, donated by Staff Jeans Day (BWHS Challenge Day 200-9271)
- $33.07 donated to BWHS, donated by The Kula Foundation (BWHS Principal Fund 018-9001)
- $48.50 donated to BWIS, donated by Buckeye Custom Supplies (BWIS Principal Fund)
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
14.
Human Resource Items
14.1
17-022
It is recommended the Board accept the resignation of Kim Davis, Bus Aide, effective January 2, 2017.
Minutes
- Dr. Fagan motioned to consent items 14.1 through 14.4 inclusive, Mrs. Hess seconded.
Result: Approved
Motioned: Dr. Allison Fagan, Board Member
Seconded: Mrs. Nicci Hess, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
14.2
17-023
It is recommended the Board rescind the 90-day contract for Susan Wood, Big Walnut Elementary Part-time Preschool Assistant (4 hours per day/4 days per week) - motion 15-231.
Minutes
- consent in motion 17-023, item 14.1
14.3
.
It is recommended the Board approve a 90-day contract for the following classified staff:
- Kim Davis, full-time Bus Driver, step 0, effective January 3, 2017
- (Tara) Nikki Gillum, Big Walnut Elementary part-time (4 hours per day/4 days per week) Preschool Assistant, step 0, effective January 9, 2017
- Steve Link, Big Walnut High School 3rd shift Custodian, effective January 9 2017, current step and contract remain in effect
- Margi Lieurance, 2 hours/day District Mail Carrier, custodial scale step 0, effective January 16, 2017
Minutes
- consent in motion 17-023, item 14.1
14.4
.
It is recommended the Board approve the following athletic supplementals for the 2016/2017 school year:
- Rich Smith, Assistant Coach, MS Boys' Golf, group 4 step 11
- Kaiden Wilson, Volunteer Gymnastics
Minutes
- consent in motion 17-023, item 14.1
15.
Scheduling of Next Board Meeting
15.1
.
Regular Board Meeting:
February 9, 2017
7:30 a.m.
Big Walnut District Administrative Office
Regular Board Meeting:
February 16, 2017
6:30 p.m.
Big Walnut District Administrative Office
Minutes
- Jan 28th Special Work Session 8:00 a.m.
16.
17-024
16.1
.
It is recommended the Board enter Executive Session to consider the employment of a public employee or official and to confer with an attorney for the Board of education concerning disputes involving the board that are the subject of pending or imminent court action.
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Dr. Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mrs. Mindy Meyer, Board Member | X | ||
| Mrs. Nicci Hess, Board Member | X | ||
| Mr. Brad Schneider, Vice President | X | ||
| Mr. Andy Wecker, President | X | ||
| Dr. Allison Fagan, Board Member | X | ||
| Anna Faust, Student Representative | X |
17.
17-025 Adjourn
It is recommended the Board exit Executive Session and the meeting adjourns.
