Meeting Details
November 15, 2018
6:30pm - 8:30pm
2 hr
Big Walnut District Administrative Office
Purpose
N/A
1.
Mission
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
Minutes
- The meeting began at 6:30 pm.
2.
Vision
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student-focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Safe, respectful and welcoming environment
3.
President
- Call to Order
- Pledge of Allegiance
Minutes
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
4.
Roll Call
5.
District Goals
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
6.
18-179 Minutes
Minutes
Result: Approved
Motioned: Mr. Brad Schneider, Board Member
Seconded: Mr. Doug Crowl, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
7.
Superintendent's Report
7.1
District Goal: Improve Communication
- Adopt a Family
Minutes
- Ms. Pollock shared that 98 families were sponsored this year. She sent out a big thank you to Linda Klamfoth.
- A big thank you to the Board and all that participated in the State of the Schools.
7.2
District Goals: Student Academic Achievement
- Academic Update - Mrs. Jen Young
- Student Services Update - Mrs. Laura Lawrence
- BWE CIP Update - Mrs. Annie Clark
- BWE Building Presentation
Minutes
- Ms. Jen Young provided a quick updated that ODE has recently updated their strategic plan called Each Child Our Future, this lines up with our 2020 focus. We line up with their model, but we like to say that they are lining up with what we have been doing. Ms. Young noted:
- One of their learning domains is that technology is a foundational knowledge or skill
- Another learning domain notes that students should have design thinking
- They have said that we need to transform high school
- Mrs. Laura Lawerence shared areas that are managed under the Student Services Department:
- Mental health and behavioral services, which is another growing area
- Extended school year for identified students
- Preschool education
- Special education - specially designed instruction, which is required by law for ages 3-22
- Intervention services - Rti
- School nurse services
- Coordination of programs using federal funds
- Gifted education
- English language learners, which is a growing area every year
- Awareness and education for students identified as homeless, which is a growing area
- Home instruction for students due to medical needs
- Interaction with homeschooling families
- Mrs. Clark came to talk about BWE Shines Above the Line program, which is an initiative to teach both the students and the staff to behave above the line, their moto is E + R = P (Event + Response = Outcome). This is all about learning how to respond to events that occur.
- The students talked about what the "R" Factors:
- Press Pause
- Build Skill
- Make a Difference
- Adjust and Adapt
- Step Up
- Get your Mind Right
- What is a Sunshine Squad?
- Monthly Meetings
- 10-12 students in each squad
- Learn "R" Factors
- Talk about the Keys to Success
- Practice and apply new learning
- Share Celebrations
- Make connections with staff and students
- The "R" Factors are presented and implemented in staff and PTO so parents and staff understand them.These are concepts we can all learn and use in our lives.
- The students talked about what the "R" Factors:
7.3
District Goal: Planning for Growth
- Construction Update - Mr. Doug Swartz
8.
Recognitions
- Hayden Krous, BWE Student of the Month - Mrs. Liana Lee
- Silas Stewart, BWE Art Student of the Month - Mrs. Mindy Meyer
9.
Treasurer's Reports
9.1
District Goal: Financial Responsibility
- Monthly Report
- Financial Audit
10.
Selected Board Policies
11.
Board Members Items of Interest
Minutes
- Ms. Julie Woods noted that the High School's canned food drive and the Veteran's Day drive (1000+ items) assembly were both big successes. The Alumni Hall of Fame was in November and the inductees were Suzanne Link Allen and Donna Fling Evans. Unfortunately, Mrs. Evans was not able to attend, but they are planning to recognize her in early December. Also, Big Walnut students are excited to have the Columbus East students coming for a visit on Friday, November 16th. The fall play this year is Lend Me a Tenor and performances are from Thursday, November 15th to Saturday, November 17th. Other events to put on the schedule are the band and choir concert on December 12th and Eagle Madness before the basketball game on December 14th.
- Mrs. Meyer noted she attended the Alumni Hall of Fame and shared how very impressed at what a professional well ran event.
- Mrs. Lee wanted to say congratulations to the staff and everyone that was involved with the State of the Schools. It was a very informative and helpful format for the event and provided a way for a greater number of families to participate than we have seen the past few years. She also wanted to thank all the PTOs for how active they are in our schools and all the work they do to make our schools special places.
- Mr. Schneider noted that with the weather today he wanted to thank all the people that help to keep our roads safe to drive. Also, Mr. Schneider said he appreciated all the work that the Transportation Department does each day to keep our kids safe. With the presentation by Mrs. Lawrence and comments by Mr. Buskirk, Mr. Schneider also recognized the amount of work folks have to comply with and verify to legislative bodies that we are doing what we are supposed to do. While he thanked all the staff for following through with these requirements, he questioned how much more we might be able to do if we were able to just do what was right and what needs to be done without all the paper that followed.
- Mr. Wecker thanked all members of the Facilities Committee for the work they do and for all their input to discuss and vet our projects.
12.
Public Participation
This is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation, which is attached to the agenda.)
Minutes
- Ms. Kim White spoke regarding the District's coaching practice at the Middle School and asked that the administration and Board would reconsider whether teaching staff be allowed to coach.
13.
Business Items
13.1
18-180
It is recommended the Board approve the Deduct Change Order from Leveck Commercial & Development in the amount of $19,119.00.
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.2
18-181
It is recommended the Board approve the 2018 Semi-Annual Bond payments of $2,973,776.88:
- Huntington Trust Co $221,700
- Bank of NY Mellon - NY $1,400,817.50
- Bank of NY Mellon- TX $1,351,259.38
Minutes
Result: Approved
Motioned: Mr. Brad Schneider, Board Member
Seconded: Liana Lee, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.3
18-182
It is recommended the Board approve the resolution of the schematic design stage submission for the new high school project
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.4
18-183
It is recommended the Board approve the resolution authorizing the purchase of competitive retail natural gas service from the lowest responsible bid submitted to META Solutions for the period commencing July 2020 and terminating no later than June 2025.
Minutes
Result: Approved
Motioned: Liana Lee, Board Member
Seconded: Mr. Doug Crowl, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.5
18-184
It is recommended the Board approve the Resolution Declaring Transportation to be Impractical for Certain Identified Schools.
Minutes
Result: Approved
Motioned: Mr. Brad Schneider, Board Member
Seconded: Mr. Doug Crowl, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.6
18-185
It is recommended the Board approve the transfer of the following funds and close account:
- Transfer from Student Activity Fund #200-9017 BWHS Class of 2017 $3,140.87 & close account
- Transfer to Student Activity Fund #200-9019 BWHS Class of 2019 $3,140.87
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Doug Crowl, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.7
18-186
It is recommended the Board approve the new student activity fund for Big Walnut Best Buddies, fund # 200-9901.
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Liana Lee, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.8
18-187
It is recommended the Board accept the following donations:
- $100 donated to BWMS, donated by Evans Insurance, BWMS Military Family Support Fund # 018-9180
- $100 donated to BWMS, Anonymous donation, BWMS Principal Fund # 018-9002
- $1,000 donated to BWMS, donated by VFS, BWMS Military Family Support Fund #018-9180
- $162.75 donated to BW Caring Fund, Anonymous donation, BWLSD Cafe Fund #006-1512
- $200 donated to BWHS Challenge Day, donated by BWEA, BWHS Challenge Day Fund #200-9271
- $1,000 donated to SOU, donated by Walmart, SOU Principal Fund #018-9004
- Adopt-a-Classroom donated to BWE, donated by Maurices
- $500 donated to BWHS Challenge Day, donated by Carl Eymer, BWHS Challenge Day Fund #200-9271
- $490 donated to BWHS, donated by Jet's Pizza, BWHS Principal Fund #018-9001
- $745.29 donated to BWE, donated by Red Cross, BWE Principal Fund#018-9005
- $250.00 donated to BWHS Industrial Arts Dept., donated by James Zakrajesek, BWHS Industrial Art Supplies Fund#001-0000
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
13.9
18-188
It is recommended the Board approve the following extended field trip:
- JV & Varsity Baseball Team, Ripken Experience, Myrtle Beach SC, March 23 - 30, 2019
Minutes
Result: Approved
Motioned: Liana Lee, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
14.
Human Resources
Minutes
Result: Approved
14.1
18-189
It is recommended the Board approve the following 90-day classified contracts pending receipt of background checks and completion of all required documentation:
- Amanda Citro, Teaching Assistant, Big Walnut Intermediate School, step 3, effective November 1, 2018
- Patti Malone, Food Service Worker, General Rosecrans Elementary, step 1, effective November 5, 2018
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
14.2
18-190
It is recommended the Board approve the following athletic coaches for the 2018/2019 Winter season, pending receipt of background checks and completion of all required documentation:
- Kylie McKenzie, Assistant Cheer Coach (.375), group 4 step 0 (Freshman squad)
- Kylie McKenzie, Assistant Cheer Coach (.5), group 3 step 0 (JV squad)
- Judah Armbrust, Swim Volunteer
- Keaton Anderson, Wrestling Volunteer
- Carson Dearth, Wrestling Volunteer
- Stephanie Frisch, Swim/Dive Volunteer
- Jason Griffith, Wrestling Volunteer
- Tim Halbakken, Wrestling Volunteer
- Misty Lloyd-Matthews, Gymnastics Volunteer
- Anthony Pisano, Wrestling Volunteer
- Kate Sweeney-Bendure, Swim Volunteer
- Jen White, Swim/Dive Volunteer
Minutes
Result: Approved
Motioned: Mr. Brad Schneider, Board Member
Seconded: Liana Lee, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
14.3
18-191
It is recommended the Board approve the addition of an Assistant Swim Coach position as an athletic supplemental, group 4.
Minutes
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
15.
Schedule of Next Board Meetings
Special Worksession:
November 17, 2018
8:00 a.m.
District Administrative Office
Regular Scheduled Meetings:
December 6, 2018
7:30 a.m.
District Administrative Office
December 13, 2018
6:30 p.m.
District Administrative Office
16.
18-192 Executive Session
It is recommended the Board enter Executive Session to consider the employment/appointment of a public employee/official, to consider matters required to be kept confidential by federal law or regulations or state statutes, and to discuss confidential information related to negotiations with other subdivisions regarding requests for economic development assistance.
Minutes
- The Board took a brief recess at 8:27 pm and began Executive Session at 8:35 pm.
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Mr. Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep | X |
17.
18-193 Adjourns
It is recommended the Board exit Executive Session and the meeting adjourns.
Minutes
- The meeting adjourned at 9:44 pm.
Result: Approved
Motioned: Mrs. Mindy Meyer, Board Member
Seconded: Liana Lee, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Andy Wecker, President | X | ||
| Mr. Brad Schneider, Board Member | X | ||
| Mrs. Mindy Meyer, Board Member | X | ||
| Mr. Doug Crowl, Board Member | X | ||
| Liana Lee, Board Member | X | ||
| Julia Wood, Student Board Rep |
