Meeting Details
June 21, 2018
6:30pm - 8:30pm
2 hr
Big Walnut District Administrative Office
Purpose
N/A
1.
Mission
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
2.
Vision
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student-focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Financial responsibility
3.
President
- Call to Order
- Pledge of Allegiance
4.
Roll Call
Minutes
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
5.
District Goals
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
6.
Minutes
6.1
18-89
It is recommended the Board approve the minutes of the May 3, 2018, Special Board meeting, May 10, 2018, Regular Board meeting and the May 17, 2018, Regular Board meeting minutes
Minutes
- Mr. Crowl noted that the location of the May 17th meeting should be The High School Innovation Center and not the Big Walnut District Administrative Office.
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
7.
Recognitions
8.
Superintendent's Report
8.1
District Goals: Student Academic Achievement
- Harrison Street Elementary Free Little Library Student Presentation
8.2
District Goal: Improve Communication
8.3
District Goal: Planning for Growth
- Construction Update - Mr. Doug Swartz
Minutes
- Mr. Swartz provided an update on the progress of the security entrance updates at each of our 5 buildings and share pictures of each site. He also shared that the design and construction planning professionals for the new high school and elementary have been selected and the design phase was underway. He thanked the community for providing feedback regarding the new buildings. There will be a community survey and there will be a community access live event where questions can be asked.
9.
Treasurer's Items
9.1
District Goal: Financial Responsibility
- Monthly Financials
- Bond Issuance Update
10.
Selected Board Policies
10.1
18-90
It is recommended the Board adopt the following policy revision (effective 7/1/2018):
- 6325 - Procurement --Federal Grants/Funds
Minutes
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
10.2
.
First reading of the following policy revisions:
7542 - Access to District Technology Resources from Personal Communication Devices
5200 - Attendance
11.
Public Participation
This is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation, which is attached to the agenda.)
12.
Business Items
12.1
18-91
It is recommended the Board approve the resolution authorizing the lease-purchase of three (3) buses and authorizing a lease-purchase agreement.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.2
18-92
It is recommended the Board approve the META Master Agreement for Core & Library Services.
Minutes
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.3
18-93
It is recommended the Board approve a one-year contract extension between Big Walnut Local School district and Multi Ventures Limited for HVAC services.
Minutes
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.4
18-94
It is recommended the Board authorize the agreement with Ohio School Plan for the district liability insurance coverage, effective July 1, 2018, through June 30, 2019, in the amount of $108,823.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.5
18-95
It is recommended the Board approve the Ohio Medicaid School Program Comprehensive Medicaid Billing Service Proposal with Healthcare Billing Services, Inc. (HBS).
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.6
18-96
It is recommended the Board approve the contract between The Auditor of State and Big Walnut Local School District for fiscal years ending June 30, 2018, June 30, 2019, and June 30, 2020.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Doug Crowl, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.7
18-97
It is recommended the Board approve the Memorandum of Understanding regarding the School Liaison Program between the Delaware County Probate/Juvenile Court and Big Walnut Local School District for the 2018/2019 school year.
Minutes
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.8
18-98
It is recommended the Board approve the school fees for the 2018/2019 school year.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.9
18-99
It is recommended the Board adopt the following student handbooks for the 2018/2019 school year:
- Preschool - Grade 6
- Grades 7 - 8
- Grades 9 - 12
- Athletic
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.10
18-100
It is recommended the Board approve the Resolution Declaring Transportation to be Impractical for Certain Identified Schools.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.11
18-101
It is recommended the Board review and discuss a Real Estate Purchase Contract.
Minutes
Dr. Fagan motioned, Mrs. Meyer seconded to amend the language of the board action to:
"It is recommended that the Board ratify and approve the Real Estate Purchase Contract for the purchase of land."
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.12
18-102
It is recommended the Board approve the following extended field trip:
- Big Walnut Varsity Football Team, Ashland University, July 26 - 28, 2018
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
12.13
18-103
It is recommended the Board accepts the following donations:
- Upright piano, donated to Music Department, donated by Wendy Calfe
- $150 donated to HSE, donated by Wells Fargo Employee Giving (HSE Principal Fund #018-9003)
- $417.59 donated to GRE, donated by Student Body (GRE Principal Fund #018-9008)
- $20,000 donated to BWIS, donated by 97.1 The Fan RadioOhio (BWIS PE Grant Fund #019-9009)
- $135 donated to BWHS Challenge Day, donated by various staff members during Jean Day (BWHS Challenge Day Fund #200-9271)
- $365 donated to BWHS Class of 2020, donated by Men's Warehouse (BWHS Class of 2020 Fund #200-9020
- $1,560 donated to BWHS FFA, donated by DACC (BWHS FFA Fund #200-9330)
- $415 donated to BWHS FFA, donated by Rebecca Lassak, Susan Marvin, Dave Mayer, PJ's Restaurant, Gary Peifer & Misc. Students (BWHS FFA Fund # 200-9330)
- $300 donated to BWHS FFA, donated by Voss Brothers, Herrel Interior Trim, Molly's Flowers & First Impressions Landscape (BWHS FFA Fund # 200-9330)
- $100 donated to BWMS, donated by JP Morgan Chase Employee Giving (BWMS Principal Fund #018-9002)
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
13.
Human Resource Items
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
13.1
18-104
It is recommended the Board approve the following one-year certified contracts, effective at the beginning of the 2018/2019 school year, pending receipt of a successful background check, official transcripts, verification of years of service, and all necessary documentation:
- Eric Bidlack, Big Walnut High School, Social Students Teacher, MA+30 step 5
- Rachel Kelly, Big Walnut Middle School Music Teacher, BA step 5
- Chad Saathoff, Science Teacher Big Walnut High School, MA step 2
- Sabine Hahn, Art Teacher Hylen Souders Elementary School, BA step 4
Minutes
- Dr. Fagan motioned and Mrs. Meyer seconded to consent items 13.1 - 13.7.
Result: Approved
13.2
.
It is recommended the Board approve the following administrative contracts:
Minutes
- consent in item 18-104 motion 18-104
13.3
.
It is recommended the Board approve the following certified contracts:
Minutes
- consent in item 18-104 motion 18-104
Result: Approved
13.4
.
It is recommended the Board accept the following resignations:
- Steve Link, Custodian Big Walnut Elementary School, effective June 22, 2018
- Mary Mitton Sanchez, English Teacher Big Walnut High School, effective at the end of the 2017/2018 school year
- Darin Prince, Assistant Principal Big Walnut Middle School, effective at the end of the 2017/2018 school year
- Amanda Gernert, Educational Assistant, Big Walnut High School, effective at the end of the 2017/2018 school year
Minutes
- consent in item 18-104 motion 18-104
13.5
.
It is recommended the Board approve the non-renewal retire-rehire contract for Gerlinde Borchers, bus driver, effective June 7, 2018.
Minutes
- consent in item 18-104 motion 18-104
Result: Approved
13.6
.
It is recommended the Board approve the following stipends for the 2017/2018 school year:
- Jennilyn Haer - $500, BWIS Art Club
- Mike Stone - $500, BWIS Chess Club (5th Grade)
- Kelly Robinson - $1,000, BWMS DC Trip Advisor
- Kim White - $500, BWMS Advisory Leader
- Lisa Danne - $500, BWHS Business Leaders Club
- Kayla DeMuth - $500, BWHS Academic Quiz Team
- Kristen Kovak - $500, BWHS Academic Quiz Team
- Melissa Maxson - $1,000, BWHS National Art Honor Society
- Mary Mitton Sanchez - $1,000, BWHS Rage Page
- Kelly Robinson - $500, Washington DC Coordinator
- Laura Conley - $450, Washington DC Chaperone
- Koby Donohue - $450, Washington DC Chaperone
- Lynn Elder - $450, Washington DC Chaperone
- Kriste Martin - $450, Washington DC Chaperone
- Kelly Mazzi - $450, Washington DC Chaperone
- Courtney Palmer - $450, Washington DC Chaperone
Minutes
- consent in item 18-104 motion 18-104
Result: Approved
13.7
.
It is recommended the Board designate the Superintendent to authorize extra hours paid at the hourly tutor rate on services paid by stipends for all the current teaching staff from the following budgeted funds for the 2017/2018 school year:
- Title IIA (590)
- IDEA (516)
- Title I (572)
- General Funds (001)
- Public School Support (018)
Minutes
- consent in item 18-104 motion 18-104
Result: Approved
14.
Board Members Items of Discussion
Minutes
- Mr. Crowl mentioned that he has received some comments from the public that the agendas are not showing up online to be reviewed. He also noted that our current policy allows for the enrollment of illegal aliens, and he believed that this needs changed.
- Dr. Fagan shared that she had made the difficult decision that she needed to resign from the Board effective 7/31/2018 due to family concerns. Dr. Fagan expressed that it has been an honor to serve for the last eight years. It is an important responsibility that she takes very seriously, and at the point that she is unable to give it the attention and time it deserves, she must step down. She stated that Board Policy 0145 provides the process for filling the vacancy of a board member.
15.
Scheduling of Next Board Meeting
Regular Scheduled Board Meetings:
July 12, 2018
7:30 AM
District Administrative Office
July 19, 2018
6:30 PM
District Administrative Office
16.
18-105 Executive Session
It is recommended the Board enter Executive Session to consider the employment of a public employee, to consider the purchase of property, to consider matters required to be kept confidential by federal law or regulations or state statutes, and to discuss confidential information related to negotiations with other subdivisions regarding requests for economic development assistance.
Minutes
- The Board went into recess at 7:51pm.
- The Board entered executive session at 8:04pm.
- The Board exited executive session at 9:13pm and adjourned.
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
17.
18-106 Adjourn
It is recommended the Board exit Executive Session and the meeting adjourns.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X |
