Meeting Details
May 17, 2018
6:30pm - 8:30pm
2 hr
Big Walnut District Administrative Office
Purpose
N/A
1.
Mission
The mission of the Big Walnut Local Schools is to inspire and guide each student to his or her maximum potential.
2.
Vision
In order to realize our mission, we will strive to achieve and maintain our vision of:
- Student-focused, professional, collaborative staff
- Student-focused, challenging and current curriculum
- Supportive, involved and informed community
- Financial responsibility
3.
President
- Call to Order
- Pledge of Allegiance
Minutes
- Mr. Schneider as Vice President started the meeting began at 6:31 pm
- Mr. Andy Wecker and Mr. Troyer were not present at the start of the meeting.
- Mr Troyer entered the meeting at 6:32 pm.
- Mr. Wecker arrived at 7:16 pm
4.
Roll Call
Minutes
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | |||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep |
5.
District Goals
- Improve academic achievement
- Improve communication
- Plan for growth (facility plan)
- Financial responsibility
6.
18-70 Minutes
It is recommended the Board review and approve April 12, 2018, and April 19, 2018 minutes.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | |||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
7.
Recognitions
- Nathan Frankel, Big Walnut Elementary Student of the Month - Dr. Fagan
- Landon Estep, Ben Nieset & Wesley Kerr, Big Walnut Elementary Art Students of the Month - Mr. Crowl
- State Science Day Students - Mrs. Meyer & Mr. Schneider
- Jacob Troyer, Student Board Rep - Mr. Wecker
8.
Superintendent's Report
8.1
District Goals: Student Academic Achievement
- Academic Update - Mrs. Jen Young
- Big Walnut Elementary Building Presentation
- Big Walnut Elementary CIP Update
Minutes
- Mrs. Young shared about a couple of big projects that occurred this year:
- Elementary Grading Practices - a committee met throughout the year to discussed how to provide a rating scale that better reflects how a student is mastering skills using standards-based grading. We have had a 1 to 4 scale in the past and in the coming year we will be using E = Exceeding, M = Mastered, P = Progressing, L= Limited.
- BW Philosophy of Instructional Technology - instructional technology has been looked at over the last several years as the District has incorporated one to one into our instruction at the high and middle school level. The group got together to talk about what this looked like at the elementary level. The philosophy that the group came up with was:
- Instructional technology in the Big Walnut Local Schools shall embrace the following principles and values:
- Instructional technology will be used to actively engage students, promoting personalized instruction and growth
- Instructional technology will be used as a tool to open new learning opportunities that extend into real-world application
- Instructional technology should supplement, rather than replace, human interaction and hands-on learning experiences
- Instructional technology will be purposefully monitored
- Instructional technology at the elementary level will consume less than half of students' instructional time, in order to provided balance
- Instructional technology in the Big Walnut Local Schools shall embrace the following principles and values:
- Big Walnut Elementary Building Presentation - Student Council shared activities that they did throughout the year.
- Big Walnut Elementary CIP Update
- Goal 1 - By the end of the 2017-2018 school year 88% of BWE students will meet or exceed grade level expectations in STAR benchmark assessments (reading, math, ELA).
- Goal 2 - By the end of the 2017-2018 school year 100% of students at BWE will be recognized publicly at least three times for positive behaviors.
8.2
District Goal: Improve Communication
- School Age Childcare (SACC)
Minutes
- Ms. Pollock shared that we would be using the YMCA as our School Age Childcare (SACC) Program provider. A YMCA survey has been posted to our website to gauge participation.
8.3
District Goal: Planning for Growth
- Construction Updates - Mr. Doug Swartz
Minutes
- Mr. Swartz shared where we are at with the CMR process and the outcome and about our process with the security projects.
9.
Treasurer's Items
9.1
District Goal: Financial Responsibility
- Monthly Financial Report
- Five-Year Forecast
- Debt Offering Update
10.
18-71 Selected Board Policies
10.1
.
It is recommended the Board adopt the following policy revisions:
- 2461 - Recording of District Meetings Involving Students and/or Parents
- 2623 - Student Assessment and Academic Intervention Services
- 5610 - Removal, Suspension, Expulsion & Permanent Exclusion of Students
- 5630.01 - Positive Behavior Intervention and Supports and Limited Use of Restraints and Seclusion
- 6144 - Investments
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
10.2
.
First reading of the following policy revision:
6325 - Procurement --Federal Grants/Funds
11.
Board Members Items of Discussion
Minutes
- Mrs. Meyer stated that the academic signing day was fabulous. It was neat that some of the underclassmen were really impacted. It was great that these students were able to get their time in the spotlight. It was a pleasure having your Jacob as the Board rep this year.
- Dr. Fagan is hoping that there is no rain and we can have the graduation outside. There was a presentation regarding virtual visits and Dr. Fagan wanted to share publicly that she wants to discourage the use of this.
- Mr. Wecker shared about the CMR Gilbane interview and how the staff really lit up when they talked about the Junior Builder Program.
- Mr. Schneider wanted to thank DACC staff and Mr. Hildreth for what they are doing at the Delaware Area Career Center. He also thanked Jacob for his contribution to the board meetings over the last year.
- Mr. Crowl he was impressed with the offerings there are at the Delaware Area Career.
- Mr. Troyer said it has been an honor to sit on the Board. He shared the Unity Week video. Julia Wood will be the Board rep for next year. They discussed how impressed he was with Law Enforcement Night of Appreciation and how there was huge support from the community. Prom was a lot of fun and the theme was Gatsby. Girls Lacrosse is at Otterbein and Softball is against Johnathon Alder for District. Everyone is hopeful that graduation is outside, but if it is inside, they will make the most of it. He shared that he takes so much pride in this District and that it has been an honor and a privilege to go through Big Walnut. He stated that one of the main reason that he wants to be here is due to the staff.
12.
Public Participation
This is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not considered a public community meeting. This is a time for public participation during the meeting as indicated in the agenda. (Please reference criteria for Public Participation, which is attached to the agenda.)
13.
Business Items
13.1
18-72
It is recommended the Board approve the May 2018 Five-Year Forecast and Assumptions
Minutes
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.2
18-73
It is recommended the Board approve the resolution to participate and authorize META Solutions Cooperative to advertise and receive bids for Bus Chassis and Bodies on said Board’s behalf.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.3
18-74
It is recommended the Board approve the contract for New and Replacement Security Cameras throughout the District.
Minutes
18-75 Mr. Wecker motioned, Dr. Fagan seconded to amend that the Board approve the contract with State Security for New and Replacement Security Cameras throughout the District.
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.4
18-76
It is recommended the Board approve the resolution Selecting Gilbane Building Company as the CMR for the New Elementary and High School Buildings Project and Authorizing Negotiation of an Agreement for Pre-construction Services.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.5
18-77
It is recommended the Board approve the resolution Awarding the Contract for Security Improvements Project to Leveck Commercial Construction & Development.
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.6
18-78
It is recommended the Board approve the resolution Designating Board's Authorized Representative for Security Improvements Project and Delegating Authority to Conduct Business Related to the Project, Including Change Order Authority.
Minutes
- Mr. Crowl mentioned that he would prefer to have an aggregate amount in the legislation.
- The board had a discussion regarding the benefits and drawbacks of having an aggregate cap. There was some concern that with the quick time frame of the building project that there was the potential to hold up the project if we would have to wait for board approval if a significant change were to occur. The Board decided to approve the motion as is.
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.7
18-79
It is recommended the Board approve the resolution authorizing continued membership in the Ohio High School Athletic Association for the 2018/2019 school year.
Minutes
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.8
18-80
It is recommended the Board approve the 2017/2018 graduating students from Big Walnut High School on May 19, 2018.
Minutes
- Mr. Troyer was an honorary second on 13.8
Result: Approved
Motioned: Mindy Meyer, Board Member
Seconded: Allison Fagan, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
13.9
18-81
It is recommended the Board accept the following donations:
- $100.00 of supplies donated to BWMS for Service Day, donated by Ace Hardware
- $220.84 donated to BWHS FFA, donated by BW Music Boosters (BWHS FFA Fund # 200-9330)
- $50.00 donated to BWHS FFA, donated by Forman Realtors (BWHS FFA Fund # 200-9330)
- $50.00 donated to BWHS FFA, donated by Ruark & Sons (BWHS FFA Fund # 200-9330)
- $50.00 donated to BWHS FFA, donated by BW Music Boosters (BWHS FFA Fund # 200-9330)
- $544.45 donated to BWE, donated by Staff/Students Nathan Fleshman Family Fundraiser (BWE Principal Fund # 018-9005)
- $69.50 donated to BWI, donated by Aetna Foundation (BWI Principal Fund # 018-9009)
- $2,138.00 donated to BWMS, donated by Purple T-Shirt Sale (Military Family Support Fund #018-9180)
- $329.00 donated to BWMS, donated by Global Citizenship Project (BWMS Principal Fund #018-9002)
- $67.30 donated to BWIS, donated by Aetna Foundation (BWIS Principal Fund #018-9009)
Minutes
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Brad Schneider, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
14.
Human Resource Items
Minutes
Result: Approved
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
14.1
18-82
It is recommended the Board accept the following resignations, effective at the end of the 2017/2018 school year:
- Megan Howell, Big Walnut Elementary, Preschool Intervention Specialist
- Blanda Lynam, Library Aide
- Sarah Faeth, General Rosecrans Elementary, Intervention Specialist
- Taylor Leonard, Big Walnut Middle School, Music Teacher
- Charlie Rowley, Big Walnut High School, Social Studies Teacher
- Lisa Webb, Big Walnut Elementary, Education Assistant
- Megan Forman, General Rosecrans Elementary, Principal
- Katie DeWitt, Harrison Elementary, Kindergarten Teacher
- Tiffany VonAlmen, Harrison Street Elementary, Office Assistant
- Jason Manly, Secondary Instructional Coach, Big Walnut High & Middle School
- Trudy McClaskey, Teaching Assistant, Big Walnut High School
Minutes
- Dr. Fagan moved, Mrs. Meyer seconded to consent items 14.1 through 14.6.
Result: Approved
14.2
.
It is recommended the Board approve a one-year supplemental contract for the attached head coaches for the 2018/2019 school year.
Minutes
- consent in item 14.1 motion 18-82
Result: Approved
14.3
.
It is recommended the Board approve the attached classified contracts.
Minutes
- consent in item 14.1 motion 18-82
Result: Approved
14.4
.
It is recommended the Board approve the following one-year certified contract beginning the 2018/2019 school year, pending receipt of successful background checks, official transcripts, verification of years of experience, and all necessary documentation:
- Zachary Westhoven, English Teacher, Big Walnut High School, BA+15 step 5
Minutes
- consent in item 14.1 motion 18-82
Result: Approved
14.5
.
It is recommended the Board approve the following stipends for the 2017/2018 school year:
Outdoor School Trip
Lloyd Huffer - Chaperone $450.00
Annie Inscho - Chaperone $450.00
Kelly Pentello - Coordinator $500.00
Mike Wion - Coordinator $500.00
Minutes
- consent in item 14.1 motion 18-82
Result: Approved
14.6
.
It is recommended the Board approve a $400 stipend for the following:
Otterbein PBL Project
Jennifer Zimmer
Kristen Macklin-Lanning
Mark Robinson
Charlie Smith
Mike Adams
Alan Frank
Ashley Dicken
Lisa Danne
Minutes
consent in item 14.1 motion 18-82
Result: Approved
15.
Scheduling of Next Board Meeting
Regular Scheduled Board Meetings:
June 14, 2018
7:30 AM
District Administrative Office
June 21, 2018
6:30 PM
District Administrative Office
16.
18-83 Executive Session
It is recommended the Board enter Executive Session to consider the employment of a public employee, to consider the purchase of property for public purposes, and to discuss confidential information related to negotiations with other subdivisions regarding requests for economic development assistance.
Minutes
- The Board took a brief recess starting at 8:50 pm.
- The Board Entered executive session at 9:00 pm.
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep | X |
17.
18-84 Adjourn
It is recommended the Board exit Executive Session and the meeting adjourns.
Minutes
- The Board entered back into regular session at 10:15
Result: Approved
Motioned: Allison Fagan, Board Member
Seconded: Mindy Meyer, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Andy Wecker, President | X | ||
| Allison Fagan, Board Member | X | ||
| Brad Schneider, Board Member | X | ||
| Mindy Meyer, Board Member | X | ||
| Doug Crowl, Board Member | X | ||
| Jacob Troyer, Student Board Rep |
